It may be that you will only require a few hours a week or month or perhaps your accounts will only require updating each quarter. Whatever your requirement, we can discuss the best solution for you and your business.
All new clients will be required to sign a ‘Letter of Engagement’ which is a simple agreement between us and you. The agreement will list out the work we will undertake for you and the frequency of the work, along with the terms of payment. You will be required to sign two copies of this and return one, prior to the commencement of any work.
Our professional body, the Institute of Certified Bookkeepers, was given Supervisory Status by HM Treasury to regulate its members and ensure their compliance with the law under the Money Laundering Regulations 2007 and the Proceeds of Crime Act 2002.
Previously, these regulations covered qualified accountants and several other professions but not book-keepers. As a result of this change, there are a number of things which we will have to do when dealing with your books, accounts, tax returns etc. which previously were not necessary.
Initially, the main thing we must do is confirm the identity and address of all our clients (even if they have been known to us for many years), and keep documentary evidence of this in a file.
If you are a sole trader, we will need to take copies of your passport and a utility bill.
If you are a limited company, we will need to see the following;
Certificate of Incorporation
Registered Office details
List of Directors & Shareholders and identification of each
If you have an Accountant, we will require a letter from them on their headed paper confirming your identity
Details of your VAT and PAYE Schemes, reference numbers etc